First-time ICML workshop acceptance (GlobalSouthML) but can't afford to travel to South Korea. What are my options? [D]

Hey everyone,

I’m an undergrad from India and I just found out I had two papers accepted at the ICML 2026 GlobalSouthML workshop! I am super excited since this is my first time getting accepted into a major conference venue, but I’m also kind of panicking right now because I absolutely cannot afford a trip to Seoul.

Since I've never done this before, I’m hoping some experienced folks can help answer a few questions about how the post-acceptance process works:

1. I saw that the main conference has a "Virtual Pass." Is that enough to keep my papers in the workshop program? ICML rules make it sound like someone must be there in person. If neither me nor my co-authors can afford the flight to South Korea, will our accepted papers just get withdrawn?

2. Does ICML or the GlobalSouthML workshop specifically offer financial aid for undergrads? Should I email the organizers about this before I attempt to register? I saw some mentions of ICML Financial Aid online, but it looked like it might only cover hotels and registration, not the flights.

3. How does submitting the final version actually work? Do the organizers email a specific form, or do I just upload a new PDF revision directly to my OpenReview portal? Also, since GlobalSouthML is a non-archival workshop, what exactly am I submitting, just the updated PDF addressing the reviewers' comments?

Any advice on how to navigate this would be hugely appreciated! Thank you!